A successful event begins with the selection of the most appropriate venue. Highly skilled in contract negotiations, including preferred rates, concessions and cancellation and attrition mitigation, our R&D planners have substantial destination experience and knowledge. The EEG team is also proficient in designing innovative programs and performing detailed site inspections for a variety of meeting types and demographics, with an eye toward unique factors such as intended audience, strategic message and budget.

As a full-service event management company, our job is to handle each and every conference detail, leaving you free to focus on the message. We submit a comprehensive set of program specifications detailing each day’s events and assignments to your event team, the on-site team, conference services managers, DMC and other appropriate vendors. Associated fine points regarding such items as the agenda, VIPs, rooms, food and beverage service, meeting and breakout schematics, room deliveries, entertainment, event function space, exhibitor layout and registration desk requirements are documented and carefully tracked throughout the planning process. In addition, the Program Manager will continually monitor your specifications to ensure that all team members have the most applicable and current information. Prior to execution, EEG conducts a full group review of the event specifications with each client and all supplier partners (e.g., a production company) to ensure program modifications are discussed and all logistical information is concisely communicated.

At EEG, technology and people intersect to create a first-class event experience for our clients. Our registration team brings an average of seven years experience in the event planning industry to the job, with a deep understanding of the importance of meeting deadlines and offering quick turnaround times. Time and again, our clients inform us that the relationships that they and their event participants build with our registration team play a major role in delivering effective and memorable planning experiences.

As part of our Attendee Services Team, EEG employs a full, in-house air travel staff with an average of more than 15 years experience in the industry. The department negotiates optimal air blocks and the most cost-effective airfares for your program. Our team also coordinates with clients who hold existing agreements with particular carriers. Our recommendations are geared toward preserving the integrity of a client’s budget and providing a polished air travel experience. Maintaining an in-house staff allows us to rapidly respond to changes, efficiently providing attendees all necessary information as soon as it becomes available. The team is also dedicated to specific accounts throughout the process, so they remain focused on and well acquainted with the details and nuances of each program.

Our knowledgeable Web developers partner with each client and EEG team leader to design a customized Web site that is highly interactive and serves as the central point for all event communication. Such a site may incorporate a program of events, hotel and destination information, speaker biographies, sponsor and exhibitor data, meeting content and a program registration form. Our proprietary system is always functioning behind the scenes to power a fully customizable, user-friendly, always available online reporting tool--recognized as one of the premier online reporting methods in the industry.

Exhibit and sponsorship opportunities have emerged as a key component in the success of many corporate sales and user conferences. EEG employs a dedicated team with extensive experience in the creation and management of sponsorship and exhibitor programs. This includes such services as the design, content creation and management of sponsorship packages, Web sites, contracts and fees, phone and electronic solicitations and sponsor databases, as well as the implementation of exhibitor and sponsor event-related deliverables.

EEG offers a full-service marketing team deploying the latest technology to deliver creative electronic media and Web site design. Our designers produce effective promotional and branding campaigns as well as award-winning program collateral and signage. Our team is not just focused on graphics, they also collaborate with our clients to develop strategic marketing campaigns, program branding and audience acquisition.

EEG has extensive experience managing service providers for our clients and can offer strategic and creative solutions. We take pride in the durable relationships we’ve built with several high-quality production, merchandise and promotional marketing companies, both locally and throughout the country.

Skilled production management is a hallmark of the successful event. EEG’s production specialists will either support a client’s existing vendor relationship or manage one of our own global production partners. We readily partner with all suppliers, and our production team can meet any need that arises, from standard audio/visual setups to speaker requirements.